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Manager Chancellor Office






University Level


Any Graduate


Reporting to

• At least three (3) years’ experience in related field




• Secretarial best practices
• Organizational and environmental awareness
• Knowledge of basic office principles and processes including documentation



• Excellent Communication skill both verbal and written including proof reading and copy editing.
• Proactive with high level of organizing skill
• Time management
• Good analytical Thinking and problem solving skill
• Attention to detail.
• Office Application (MS Word, Excel, Power Point)
• Ability to prioritize workload in a busy environment and to work with a high level of autonomy
• High levels of professional presentation, conduct and credibility.
• Ability to exercise discretion, tact, diplomacy when dealing with confidential matters.
• A good understanding of data protection and safe record keeping.

  • Perform administrative support activities that are highly confidential and sensitive. 

  • Manage all aspects of the Chancellor’s diary, including the effective organization of travel, meetings, committees and events involving the Chancellor. 

  • Schedule appointments and meetings by constant update of the meeting calendar.

  • Arrange and organize event calendar based on the appointed schedules. 

  • Manage the internal and external communications in a timely and appropriate fashion.

  • Prepare, collate and distribute information relating to various Committees and meetings, including electronic coordination of agendas, accompanying papers, attending meetings and taking minutes and dissemination of outcomes and actions.

  • Coordinate and communicate relevant information across the department in a timely manner.

  • Preparation of all correspondence and other documentation as may be requested.

  • Provide a front of house service, organizing and hosting events and visits, liaising bookings and negotiating with venues as required.

  • Provide other support as requested like support at corporate events, arranging and servicing meetings, travel arrangements within the country and overseas.

  • Ensure that during any absences of the Chancellor matters of a routine and more critical nature are dealt with promptly and efficiently.

  • Work independently, interfacing with all departments and offices in the delivery of effective communications, prioritize events and meetings in the diary in line with corporate agenda.

  • Required to be well informed and articulate in relevant issues concerning the university.

  • Maintain confidentiality of information at all time.

  • Attends to queries by phone and/or in person and maintains a warm and courteous welcome as an accepted professional conduct.

  • Generate reports and submits as and when needed.

  • Maintain relevant database, filing system and attendance records as directed for effective administration.

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