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COO Administration and Finance

Administrative

Type

FT

Qualifications

Experience

Administration and Finance

Department

Masters or Equivalent

Chancellor

Reporting to

At least 10 years of experience in leadership role

License

NA

Knowledge

• Knowledge of modern and complex operational practices associated to performance accountability.
• Organizational development, personnel management and resource development.
• Knowledge of the development of key processes for the purpose of increasing operational efficiencies and ensuring high-level service.
• Knowledge of principles and practices of administration, supervision, and training.
• Knowledge of public speaking techniques.
• Broad knowledge of standard managerial practice
• Budgeting and financial management

FT/PT

Skills

• Strategic thinking & planning, ability to translate the vision.
• Excellent visionary leadership and people management skills.
• Excellent analytical ability, problem solving, judgement, planning and organizing skill
• Time management and administrative ability
• High level multi professional Team working Skills
• Excellent written & verbal Communication Skills
• Motivating: ability to influence others
• Manages continuity change and transition

Responsibilities

Primary Responsibility:

• Oversees and directs all operational functions of the university as assigned. Ensures that the operational efficiency is achieved as per the international standards.

• Operate efficiently using the leadership skills in order to fulfill the mission, vision and core values and align all the departmental functions in achieving the same. 4.1 Primary Responsibility:

• Oversees and directs all operational functions of the university as assigned. Ensures that the operational efficiency is achieved as per the international standards.

• Operate efficiently using the leadership skills in order to fulfill the mission, vision and core values and align all the departmental functions in achieving the same.

• Assists in creating university policies and procedures and assures compliance at all times.

• Responsible for the development, implementation, and execution of operational policies, procedures and systems based on the approval.

• Manages departmental planning and budgeting to ensure optimum utilization of all the resources.

• Coordinate and direct the preparation and review of budgets, financial forecast and report the variances. 

• Responsible and accountable for the administration, coordination, development, and implementation of all operations activities. 

• Direct the work of departmental staff, anticipate and resolve problems, and contribute to the decision-making process. Provides direction and guidance to subordinates in day-to-day operations and ensures measures being taken to reduce cost. 

• Ensure overall discipline is maintained with related to all administrative affairs.

• Carries out operational problem resolution. and enhances operational effectiveness through thorough attention to detail and execution. 

• Maintains liaison and ensures proper flow of communication by participative decisions and timely reporting. 

• Integrating and coordinating the services provided by various department towards a common goal.

• Oversee marketing and promotional activities in order to increase the branding and visibility.

• Assists in the development, negotiation, execution, and monitoring of vendor and various service contracts if any.

• Coordination and performance accountability for all day-to-day activities.

• Motivate and lead a high-performance teams. 

• Mentor direct reports to cultivate skills and to increase consciousness of the interrelationship between each department.

• Provide direction and leadership to all departmental team that mirror the mission and core values of the institution.

• Responsible for establishing systems of accountability for all providers to include productivity benchmarks, performance measures and controls for ensuring overall quality. 

• Provides professional guidelines to ensure compliance of the organization with the applicable laws and regulations.

• Performs due diligence in matters related to organizational practice in full compliance of the licensing board and other regulatory agencies.

• Ensure all process / infrastructures are legally compliant and licenses are up to date.

Secondary Responsibility

• Maintain professional conduct with internal and external customers for a robust working environment. 

• Ensures adequate focus on personal professional growth relevant to taking on more challenging assignments.

• Attends training for self-development.

• Participates in the performance evaluation system and monitors the performance of the staff associated.

• Perform other duties as and when assigned based on the requirement.

• Assists in creating university policies and procedures and assures compliance at all times.

• Responsible for the development, implementation, and execution of operational policies, procedures and systems based on the approval.

• Manages departmental planning and budgeting to ensure optimum utilization of all the resources.

• Coordinate and direct the preparation and review of budgets, financial forecast and report the variances. 

• Responsible and accountable for the administration, coordination, development, and implementation of all operations activities. 

• Direct the work of departmental staff, anticipate and resolve problems, and contribute to the decision-making process. Provides direction and guidance to subordinates in day-to-day operations and ensures measures being taken to reduce cost. 

• Ensure overall discipline is maintained with related to all administrative affairs.

• Carries out operational problem resolution. and enhances operational effectiveness through thorough attention to detail and execution. 

• Maintains liaison and ensures proper flow of communication by participative decisions and timely reporting. 

• Integrating and coordinating the services provided by various department towards a common goal.

• Oversee marketing and promotional activities in order to increase the branding and visibility.

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