Shall be responsible for ensuring the maintenance and dissemination of University records and registers, manage the registrations and verify data for furnishing certificates of undergraduates and graduates.

Shall work closely with faculty and other academic administrators in developing explaining, and enforcing academic policies. In addition, he/she shall collaborate with other administrative officers to serve students and faculty.

Shall provide quality student service, in the area of registration and academic records, and ensure the confidentiality and accuracy of student records.

Coordinate the Student Information System

Conduct Pre-registration, Completion, Registration and Drop / Add • Coordinate the Student Information System across the University

Ensure compliance with Student Records Policy

Record transfer credit, advanced placement, study abroad work

Assign operator security profiles to Student Records users and monitor the system to prevent unauthorized access to computer records.

Shall ensure an atmosphere conducive to academic activity by producing timely and accurate statistics, class rosters, grades certifications and other reports:.

Produce official student lists, reports, statistics

Publish the Student Directory

Validate ID cards

Prepare statistical reports from Student Information System

Certify student enrolment

Generate ad hoc lists, labels, statistics from Student Information System

Process ID number changes, changes of school, name and address

Interpret & enforce academic regulations

Collect grades from the Office of the Dean Assessment and Evaluation

Monitor list of graduates

Ordering diplomas from tentative lists prepared by the Deans

Assist in the organization of student participation in Convocation.